You may enter training completion data by scanning barcodes with a barcode reader. You may scan the codes from employee badges as they attend a training, or you may print a sign-in sheet with barcodes, and then scan in the barcodes from the sheet after employees have signed in.

Print Sign-In Sheets with Barcodes

To scan codes from a sign-in sheet, first you will need to print the sign-in sheet. You may print a general sheet for any training listing all employees, or you may print a sheet for a specific scheduled class.

To print a sheet for any training, listing all employees, follow these steps:

1. Open any screen.
2. From the Navigation Panel at the left, click on Report Menu.
3. The Report Menu screen will open.
4. From theReport Menu screen, select the Class Sign-In Sheet with Barcodes report.
5. Click View or Print.

The sign-in sheet lists all employees, with a space for their signature, and a barcode based on their ID Number.

To print a sheet for a scheduled training, listing enrolled employees, follow these steps:

1. Open any screen.
2. From the Navigation Panel at the left, click on Training List.
3. The Training List screen will open.
4. From the Training List screen, locate the training you wish to print a sign-in sheet for.
5. Double-click on the Training Title.
6. The Training Detail screen will open.
7. In the middle of the screen, select the category classes and the sub-category scheduled.
8. Select the scheduled class.
9. Under Print Sign-in Sheets, click This Class.
   
   
   
10. From the Menu Bar, select Print.

The sign-in sheet lists enrolled employees, with a space for their signature, and a barcode based on their ID Number.

Scan Barcodes

To easily record training completion data, take the completed sign-in sheets to a workstation equipped with a barcode reader.

To be able to scan in multiple barcodes in succession, you will need to configure your copy of Microsoft Access.

To configure your client, follow these steps:

1. Open Access without opening TRAIN TRACK.
2. Go to File > Options > Client Settings.
3. Set "Move after enter" to Don't move.
   
   

To record completions by scanning the barcodes, follow these steps:

1. Open any screen.
2. From the Navigation Panel at the left, click on Start Menu.
3. The Start Menu screen will open.
4. From the Start Menu screen, click Quick Add as a Group.
5. The Quick Add as a Group screen will open.
6. Select a Training..
7. Click in the Barcode field.
   
   
   
   
8. Using your barcode scanner, scan the Barcode for each employee you wish to record as completed.
9. Enter the training completion date and click Add.

As you scan each code, you will see the employee name displayed on the screen. If you need to make any corrections, you will see the entire list of scanned records and you may edit them before saving the records.