WHAT'S NEW
Highlights of the features that are new in each version:
Version 10
With this version, the back end has been completely re-designed from the ground up to provide better performance, and to allow the program to more intelligently evaluate your data.
Standard User Interface Re-designed
Automatic Email Notices
More User Levels
Regulatory Compliance Enhancement
Import and Export Improvements
Calculating expiration dates and determining completion status fully automated
Training Groups and Substitutions
Classes
Employee Records
Reports
Revisions
Training Records
Exams
Version 9.5
Audit Trail and Electronic Signatures added to Client/Server and Web Component
- Audit Trail: Retain a history of every record change.
- Electronic Signatures: sign and lock records from further editing.
Web Component
- Import records from Excel®
- Update a group of records all at once.
- Send email notifications of class registration.
- Users may reset their own password.
- Search employee records and training records.
- Audit trail tracks all record changes.
- Calendar pop-ups added to date selection fields.
- Additional reports, including filter by department or training.
Version 9.0
Compliance
Search, Report and Export
Security
Certificates of Completion
Import from previous version into SQL Server
Reports
Other Minor Fixes and Enhancements
Version 8.0
Barcode Scanning
You may now print sign-in sheets with a barcode for each employee. To record completion of the training, the user may simply scan the barcode for each employee who completed the class.
Certificates
You may now print certificates for individual training completions.
Web Component
The optional web-based user interface runs on any web browser. The web interface connects to the same back-end database as your traditional user interface, and both may be used at the same time.
Validation Package
.Part 11 Toolkit
Screen Resize
If you are using Access 2007 or 2010, the fields will automatically resize when you resize your screen.
2009 version 7.5
Performance
Import
Custom Reports
2009 version 7.3
When you import employee records, existing records will be updated.
2009 version 7.2
Exceptions to Requirements
Enter and Edit Data
Reports
View
Plus other minor fixes and enhancements.
Version 7
TRAIN TRACK™ 2009 is a completely new program designed for Access 2003 or 2007. While this is not an update for TRAIN TRACK™ 2000 or TRAIN TRACK™ 2003, it is based on the proven and tested technology used in the earlier editions. All of the code, functions, and processes have been thoroughly reviewed and optimized to bring you an even better application. We have added many exciting new features based on requests from users, and improved many of the existing features.
Improved user interface and graphics
More ways to track trainings
Training modules
- You may designate a training as a module, and select component trainings to be a part of the module.
- When the module is assigned as a required training, all component trainings are automatically included as required.
- There is an automated function to record the completion of the module when all components are completed.
Training series
- You may designate a training to be required a specified time period after another training has been completed.
- The second training will show as required after the specified time period from the first training.
Training detail screen
- Link a document to each training completion record.
- Select to show only non-expired, or a history of all completions. Expired completions are shown in gray.
- You may delete a scheduled class, and the records of enrolled students are also deleted.
- Revision numbers or letters are validated (cannot be less than or equal to current revision).
- When marking all complete for a scheduled training, the scheduled date is entered.
Employee detail screen
- New tab listing only Needed trainings.
- Select to show only non-expired, or a history of all completions. Expired completions are shown in gray.
Select from list
- Select employee shift and employee location from drop-down menus which you may edit.
- Select trainers and class locations from those previously entered.
- Status options have been changed to “Active” and “Inactive” instead of “Current” and “Removed”.
Easier to find records
Search functions
- Type in a full or partial training title, or employee name, click “go”, and the records that match your search will be displayed.
Show only required employees on add-as-a-group
- You may now select to only show the employees that are required to complete the training on the selection screen, making it easier to check off the appropriate names.
- Available when scheduling employees as a group, and when adding training completion records as a group.
Mark reports as favorites
- You may select the reports you use frequently as "favorites".
- Favorites are listed at the top of the report menu so that you can find them easily.
- You may remove a report from "favorites" at any time.
Easier to import data
More Report Options
Added Security
More user access levels
- You may now allow users to have read-only access to all screens.
Better Exam Security
- You may indicate the number of answers an employee is allowed to select for each exam question.
Updated installer
Previous Versions
Highlights of improvements in version 6:
Login: TRAIN TRACK now authenticates users through their network login, so there is no need to type in a separate user name and password. This makes it more secure and easier to use.
Easier Navigation: Saved sort orders (only for the open database version; sort order cannot be saved in the standard version), more links on the navigation bar, and a "back" button to return to the previous screen.
Add data on the fly: Add new departments and job titles by typing them right into the field; no need to open the edit screen.
User Levels: The program now includes five levels of access:
Administrator: The administrator can edit all records, and can also edit users and user levels.
Standard user: The standard user has the ability to edit all records.
Read-only user: The read-only user has the ability to view all records, but cannot edit any records.
Restricted user: The restricted user may only view reports for the employees under their direct supervision.
Employee: The employee may log on to take exams, open documents linked to each training, and review their own training status information. The employee does not need a license to use these features.
Select date ranges or criteria for reports: Select a date range from a pop-up calendar for all completed training reports. There are also new summary reports with charts. For the custom reports, your logo is now displayed, and you may now select to include only required trainings, only completed trainings, or both.
Cost: You may now record costs for each individual employee training.
Send emails to supervisors: You may now send an email summary to all supervisors listing only their employees.
Assign multiple job titles: You may now assign multiple job titles for each employee. The requirements for all assigned job titles will be reflected for that employee.
Add requirements as a group: You may now select from a list of employees to insert requirements as a group.
More Employee data: Employee type has been added, and you may also edit the list of available types. A new section has been added to record qualifications such as education, skills, experience, and certificates.
Lockout recovery tool: You will not be locked out of the program if the original user leaves your company. You will be able to open the program with your original registration code.
.pdf help files: In addition to the html help files, the program now also comes with a .pdf version.
Department tracking: A change made to the name of a department will now automatically be reflected for all employees in that department
Link a document to each training: You may insert a link to a document for each training.
Highlights from version 5:
Version Tracking: Document Revisions are now incorporated, making it easy to track re-training needed for a new version.
Custom Reports: Now you can save your custom report criteria to use again, including a report title. You can also select to include required trainings or completed trainings on your custom reports.
Editing: It's now easier to add, edit or delete records from all screens, and you can add a training requirement directly onto the employee screen. Groups of records can be updated all at once.
Exam Tracking: You may simply record pass/fail and score for each exam, store all questions and answers and print exams, or even allow users to take exams electronically.
Export Data: Now you can export any report to Excel or other file formats using a menu button. You can also send reports as email attachments.
HTML Help Files: The User Manual has been replaced with standard Windows Help files which are easy to search and navigate.
Import Data from Excel: Import lists of employees, trainings, or training completion data at any time.
Reports: A new Report Matrix defines the criteria used for each report. Additional reports are included, date range has been added to selected reports, and totals are included on most reports. You can also add your own logo to the reports.
Required Trainings: Now you can require a training only for employees hired within a specific date range. You can view the Status of a training for all required employees from the training screen. You no longer need to enter a class in order to schedule trainings in advance.
Screens:
Improved
menus and screens, with larger data fields and more
options.
A separate screen has been added to track approved trainers
for each training.
Data Fields:
Fields have been added to track Training Hours, Employee Shift and Location,
Exam score and Pass/Fail.