Version 8.0

Validation Package

• The program has been validated by experts from an outside agency.
• A complete documentation package is available.

.Part 11 Toolkit

• Search and Report: Search multiple fields and create reports or output results to Excel.
• Audit Trail: Retain a history of every record change.
• Added Security and User and Password administration.
• Electronic Signatures.
• Inactivity timeout..

 

 

2009 Edition

For users of the previous editions, here are some highlights of the features that are new in this edition:

Version 7.5

Performance

• Significant improvements to performance, especially with large datasets, on both the employee detail and training detail screens.

Import

• When you import employe records from your Excel template, you may include "status" and "linked document".

Custom Reports

• You may now delete custom reports.

 

Version 7.3

Import Updates

• When you import employe records from your Excel template, any information that has changed for your existing employees will be updated to their records in TRAIN TRACK. Any new employees will still have their record added.

Performance Enhancements

• Some screen elements have been re-designed to improve performance. Some of the automatic screen refreshes have been removed.

 

Version 7.2

Exceptions to Requirements 

Enter and Edit Data

Reports

View

Plus other minor fixes and enhancements.

 

Version 7.0

Improved user interface and graphics

More ways to track trainings

Training modules

• You may designate a training as a module, and select component trainings to be a part of the module.
• When the module is assigned as a required training, all component trainings are automatically included as required.
• There is an automated function to record the completion of the module when all components are completed.

Training series

• You may designate a training to be required a specified time period after another training has been completed.
• The second training will show as required after the specified time period from the first training.

Training detail screen

• Link a document to each training completion record.
• Select to show only non-expired, or a history of all completions. Expired completions are shown in grey.
• You may delete a scheduled class, and the records of enrolled students are also deleted.
• Revision numbers or letters are validated (cannot be less than or equal to current revision).
• When marking all complete for a scheduled training, the scheduled date is entered.

Employee detail screen

• New tab listing only Needed trainings.
• Select to show only non-expired, or a history of all completions. Expired completions are shown in grey

Select from list

• Select employee shift and employee location from drop-down menus which you may edit.
• Select trainers and class locations from those previously entered.
• Status options have been changed to “Active” and “Inactive” instead of “Current” and “Removed”.

Easier to find records

Search functions

• Type in a full or partial training title, or employee name, click “go”, and the records that match your search will be displayed.

Show only required employees on add-as-a-group

• You may now select to only show the employees that are required to complete the training on the selection screen, making it easier to check off the appropriate names.
• Available when scheduling employees as a group, and when adding training completion records as a group.

Mark reports as favorites

• You may select the reports you use frequently as "favorites".
• Favorites are listed at the top of the report menu so that you can find them easily.
• You may remove a report from "favorites" at any time.

Easier to import data

More Report Options

Added Security

More user access levels

• You may now allow users to have read-only access to all screens.

Better Exam Security

• You may indicate the number of answers an employee is allowed to select for each exam question.

Updated installer

 

• Authenticates users through their network login, making it more secure and easier to use.
• Back button to return to the previous screen
• Saved sort order when you return to a screen
• Add new departments and job titles by typing them right into the field
• More user levels--allow supervisors to view reports for their employees
• Select data range for all "Completed" reports, and improved custom reports
• Record cost for individual training completions
• Email notifications to supervisors
• Assign multiple job titles to employees
• Add requirements as a group
• Additional employee data, including skills, certificates, qualifications, and education
• Lockout recovery tool
• .pdf help files
• Link a document to each training or employee
  

   

New in version 5.3.2:

• Significant reporting improvements
• Select required only, or all trainings, for custom reports
• Total count added to all reports
• New reports:
  • History by Employee
  • Required by Employee
  • Required Employees by Training
• New function to update expiration dates
• Plus other enhancements and bug fixes

New in version 5.3:

• Document Revisions are incorporated, making it easy to track re-training needed.
• A Report Matrix shows criteria used for each report.
• Add your logo to reports.
• Add your title to custom reports
• Send any report as an email attachment.
• New reports include a History report with all trainings ever completed, Employee Roster, Completed for Current Revision, Status by Training, Approved Trainers, and Current reports showing only one instance of repeated trainings.
• View the status of a training for all required employees from the training screen.
• A separate tab has been added to track approved trainers.
• You no longer need to enter a class in order to schedule trainings in advance.
• Screen improvements make it easier to find employees in drop-down menus, to import data from Microsoft® Excel®, and to delete records.

New in version 5.2:

• HTML Help files including index and search features
• date range added to selected reports, new future scheduled classes and class registration reports, new training hours report, and improved layout on several reports
• specify the number of days to include when emailing upcoming training alerts
• Improved Import from Microsoft® Excel® function
• New fields for employee shift and location, and training hours
• Improved menus and setup screens
• Access™ 2003 screen flicker resolved
• Improved exam setup screen to show all questions on one page
• Ability to delete job titles and departments, and warnings for deletions

New in version 5.1:

• Import your data from Microsoft® Excel®
• Add required or completed trainings directly onto the employee screen
• Improved electronic exams and exam tracking
• Larger fields on reports and improved formatting
• Ability to delete from most screens
• Training forecast report
• Ability to mark all trainings as "passed" when inserting records as a group
• If an exam is required, "failed" status included on screens and reports.
• Passwords are now optional for electronic exams, and employees may take any available exam.
• Screens automatically sorted alphabetically, including drop-down menus
• New classes immediately appear on the schedule screen
• Visual enhancement

New in version 5.0:

• Exam tracking with electronic exam delivery and automatic scoring: you may simply record pass/fail and score for each exam, or store all exam questions and answers and print exams, or even allow users to take exams electronically.
• Save the reports you design yourself.
• Export any report to another file format (such as text or Microsoft® Excel®).
• Enter data for an entire group at once: insert training completion dates for entire sets of employees, either by scheduled class, job title, or department; or select them from a pop-up list.
• Set training requirements by hire date: now you can require a training only for employees hired within a specific date range.
• Improved sorting on all drop-down menus and reports, and “removed” trainings and employees are no longer included on reports or screens.
• Larger field sizes to hold more information.
• Additional reports showing exams needed, or completed exam scores and pass/fail.

New in version 4:

• Assign trainings required by department as well as job title and individual employee
• Improved security and speed
• Larger screen and larger data fields
• A browse box allows you to export Microsoft® Excel® data to any location on your network
• Ability to enter training completion dates directly from the employee screen, and to delete an employee from a scheduled or completed training
• Filter employee records list and training records list by status
• Ability to have no expiration date for trainings
• A custom report which allows you to select the fields and records to include
• Print trainings completed for a single department (you select the department)
• Print trainings required by department
• Print class sign-in sheets
• Print all scheduled classes by instructor
• Improved sorting and naming on all reports