CURRENT VERSION

Free upgrades to version 6 are currently available to all registered users. Here are some of the updates included in the new version:

1. Revised login and registration process

TRAIN TRACK™ now authenticates users through their network login, so there is no need to type in a separate user name and password. This makes it more secure and easier to use. The setup process has also been streamlined with no trial registration code required.

2. Easier Navigation

If you sort a screen, your sort order will be saved for the next time you open the screen--for example, if you sort the employees by first name, or the trainings by number (only for the open database version; feature not available in the standard version). There are now more links on the navigation bar, and a "back" button to return to the previous screen.

3. Add data on the fly

Add new departments and job titles by typing them right into the field; no need to open the edit screen.

4. User Levels

The program now includes four levels of access:

Administrator: The administrator can edit all records, and can also edit users and user levels.

Standard user: The standard user has the ability to edit all records

Restricted user: The restricted user may only view reports for the employees under their direct supervision.

Employee: The employee may log on to take exams, open documents linked to each training, and review their own training status information. The employee does not need a license to use these features.

5. Select date ranges or criteria for reports

You may select a date range from a pop-up calendar for all completed training reports. There are also new summary reports with charts. For the custom reports, your logo is now displayed, and you may now select to include only required trainings, only completed trainings, or both.

6. Cost

You may now record costs for each individual employee training.

7. Send emails to supervisors

You may now send an email summary to all supervisors listing only their employees. If you enter email addresses for each supervisor, and select the supervisor associated with each employee from the employee screen, the program will generate individual reports for supervisors.

8. Assign multiple job titles

You may now assign multiple job titles for each employee. The requirements for all assigned job titles will be reflected for that employee.

9. Add requirements as a group

You may now select from a list of employees to insert requirements as a group. This function is similar to the current feature allowing you to add completion data as a group.

10. More employee data

Employee type has been added, and you may also edit the list of available types. A new section has been added to record qualifications such as education, skills, experience, and certificates.

11. Lockout recovery tool

If the original user leaves your company, you will not be locked out of the program. You will be able to open the program with your original registration code to edit your user list

12. .pdf help files

The help files have been converted to a .pdf file for easier viewing.

13. Department tracking

A change made to the name of a department will now automatically be reflected for all employees in that department.

14. Link a document to each training

You may insert a link to a document for each training. This can be exam material to be reviewed by the employee, controlled documents, or any other type of file.

 

New in version 5.3.2:

• Significant reporting improvements
• Select required only, or all trainings, for custom reports
• Total count added to all reports
• New reports:
  • History by Employee
  • Required by Employee
  • Required Employees by Training
• New function to update expiration dates
• Plus other enhancements and bug fixes

New in version 5.3:

• Document Revisions are incorporated, making it easy to track re-training needed.
• A Report Matrix shows criteria used for each report.
• Add your logo to reports.
• Add your title to custom reports
• Send any report as an email attachment.
• New reports include a History report with all trainings ever completed, Employee Roster, Completed for Current Revision, Status by Training, Approved Trainers, and Current reports showing only one instance of repeated trainings.
• View the status of a training for all required employees from the training screen.
• A separate tab has been added to track approved trainers.
• You no longer need to enter a class in order to schedule trainings in advance.
• Screen improvements make it easier to find employees in drop-down menus, to import data from Microsoft® Excel®, and to delete records.

New in version 5.2:

• HTML Help files including index and search features
• date range added to selected reports, new future scheduled classes and class registration reports, new training hours report, and improved layout on several reports
• specify the number of days to include when emailing upcoming training alerts
• Improved Import from Microsoft® Excel® function
• New fields for employee shift and location, and training hours
• Improved menus and setup screens
• Access™ 2003 screen flicker resolved
• Improved exam setup screen to show all questions on one page
• Ability to delete job titles and departments, and warnings for deletions

New in version 5.1:

• Import your data from Microsoft® Excel®
• Add required or completed trainings directly onto the employee screen
• Improved electronic exams and exam tracking
• Larger fields on reports and improved formatting
• Ability to delete from most screens
• Training forecast report
• Ability to mark all trainings as "passed" when inserting records as a group
• If an exam is required, "failed" status included on screens and reports.
• Passwords are now optional for electronic exams, and employees may take any available exam.
• Screens automatically sorted alphabetically, including drop-down menus
• New classes immediately appear on the schedule screen
• Visual enhancement

New in version 5.0:

• Exam tracking with electronic exam delivery and automatic scoring: you may simply record pass/fail and score for each exam, or store all exam questions and answers and print exams, or even allow users to take exams electronically.
• Save the reports you design yourself.
• Export any report to another file format (such as text or Microsoft® Excel®).
• Enter data for an entire group at once: insert training completion dates for entire sets of employees, either by scheduled class, job title, or department; or select them from a pop-up list.
• Set training requirements by hire date: now you can require a training only for employees hired within a specific date range.
• Improved sorting on all drop-down menus and reports, and “removed” trainings and employees are no longer included on reports or screens.
• Larger field sizes to hold more information.
• Additional reports showing exams needed, or completed exam scores and pass/fail.

New in version 4:

• Assign trainings required by department as well as job title and individual employee
• Improved security and speed
• Larger screen and larger data fields
• A browse box allows you to export Microsoft® Excel® data to any location on your network
• Ability to enter training completion dates directly from the employee screen, and to delete an employee from a scheduled or completed training
• Filter employee records list and training records list by status
• Ability to have no expiration date for trainings
• A custom report which allows you to select the fields and records to include
• Print trainings completed for a single department (you select the department)
• Print trainings required by department
• Print class sign-in sheets
• Print all scheduled classes by instructor
• Improved sorting and naming on all reports