TRAIN TRACK Features

TRAIN TRACK® Features

TRAIN TRACK® is a database program which can be installed on your computer, on your network, or hosted by us. It offers the choice of a traditional or web-based user interface.

TRAIN TRACK® client/server and web editions now include an audit trail and electronic signatures for compliance with FDA 21 CFR Part 11 and other regulations. See what's new. The program has been fully validated, and the validation documentation is available separately.

Records

Track training required, needed, scheduled, completed, failed (if an exam is required), expired, and soon to expire.
View current or historical records.
Attach a document or file to each training record, employee record, or to each training completion record.
Enter records for groups of employees all at once.
An audit trail records all record changes and user logins.

Import and Export

Import data from another program or file using the Excel® template.
Export data or any report to Excel® or other standard file formats, or send it as an email attachment.

Assign Requirements

Assign required trainings by multiple job titles, department, individual, hire date, or any combination.
Create exceptions to exclude individuals from a required training.
Automatically require re-training after a specified time period, and for document revisions.
Require a second training after the first has been completed, or set up modules with multiple training components.

Schedule Trainings in Advance

Set up approved trainers, schedule classes, and enroll employees.
With the Web Edition, employees may log on and enroll in scheduled classes, or you may enroll them and send an automatic email notification.
Print sign-in sheets with barcodes and enter completion records by simply scanning in the barcodes.

Exams

Store exam questions and answers.
Allow employees to take exams electronically, or indicate that they have completed a training and sign the record with an electronic signature.

Search and Report

Print over 60 standard reports featuring your own logo, create custom reports, and send email notifications.
Search for any criteria from multiple fields at once (for example, all trainings completed in May by employees in the IT department or with job title containing "Manager"). Generate reports based on your criteria or export the search results directly to Excel®.
Print individual certificates of completion, or print them for an entire class.
Sort, find, or filter records on any screen by any field.
Re-arrange columns, and sort by multiple columns.
Double-click on a field to open the related record. For example, when looking at an employee record, double-click a training title to open that record. From the training screen, double-click an employee name to open that record.

User Access Levels

Assign read-and-edit, read-only, or limited access to users.
Administrator and Standard users are authenticated using their Windows® login; no need to type a separate user name and password.
Employees do not need to have a Windows® login, they can type in their unique user name and password.
Employees may view their own training status or log on to take exams, and supervisors may view reports for their employees.

See a chart comparing editions.

Features