TRAINING RECORDS
- Keep track of all available trainings with title, number, revision, type, hours, expiration, and exam requirements.
- Track trainings needed, scheduled, completed, failed (if an exam is required), expired, and soon to expire.
- View the status of all employees required to complete each training.
- Display only non-expired completions, or a history of all trainings completed.
- Set up expiration periods for each training, or set them to never expire.
- Attach a document or file to each training record, employee record, or training completion record.
- Track training revisions, and choose to automatically expire old trainings when a new version is released.
- Enter completion records for groups of employees all at once.
- Set the status of a training or an employee to "inactive" to keep the data but not include it in reports.
EMPLOYEE RECORDS
- Record employee names, ID numbers, Social Security number, birthdate, address, phone, email, hire date, job titles, department, supervisor, employee type, shift, and location.
- Upload a photo of each employee.
- Assign multiple job titles to each employee.
- View the status of all required trainings, or view all completed trainings.
- Add new job titles, departments, or employee types just by typing them into the field, or importing them with your employee data..
- Track skills, education, qualifications, or certificates.
- Data can be imported from another program or file--just paste it into the Excel® template.
- Export data or any report to Excel® or other standard file formats, or send it as an email attachment.
- Import from the same source multiple times, and only the new data will be imported, including updates for existing employee records.
- Assign required trainings by job title, department, individual, hire date, or any combination.
- When a new employee is added, the required trainings are automatically listed based on the job title and department.
- Select "All" to automatically require a training for everyone.
- Create exceptions to exclude individuals from a required training.
- Add requirements for an entire group of employees at once by checking them off from a list, or by selecting a department or job title.
- Automatically require re-training after a specified time period, and for document revisions.
- Require a second training after the first has been completed.
- Designate a training as a module and automatically require all component trainings when the module is required.
SCHEDULE TRAININGS IN ADVANCE
- Set up approved trainers, schedule classes, and enroll employees.
- Print sign-in sheets.
- Mark the training as completed for the entire class at once, or individually. You may also pick a group of employees, such as a department, then remove individuals from the list, and mark the rest complete.
COMPLETED TRAININGS
- Insert training completion records for entire groups of employees at once.
- Expiration dates are automatically calculated.
- Double-click on the completed date field to automatically insert today's date.
- Retain training history when an employee completes a training multiple times over the years.
- Document all completed classes, required or not, with total training hours and cost.
EXAMS
- Store exam questions and answers.
- Allow employees to take exams electronically.
- Electronic exams are automatically scored.
SEARCH AND REPORT
- Add your own logo to over 50 standard reports.
- Select date ranges from pop-up calendars for selected reports.
- Use the report wizard to design an unlimited number of your own reports, and save them to print again.
- Send any report via email or export to other file formats.
- Expanded search and report functions included with the Compliance Toolkit:
- Search for any criteria from any field.
- Search multiple fields at once (for example, all trainings completed in May by employees in the IT department or with job title "Manager").
- Generate reports based on your criteria or export the search results directly to Excel.
CUSTOMIZE
- TRAIN TRACK™ is a self-contained database program which is ready to use right out of the box. Each version comes with everything you need, including the database and supporting files or applications. The Client/Server version uses a Microsoft® SQL Server® Express back-end database. You do NOT need to have Microsoft® Access™ to use this program.
- TRAIN TRACK™ stand-alone version and client application are available as an open Microsoft® Access™ .mdb file which you may modify to meet your needs. You will have access to the database window and the design views of all database objects. You will have complete control to modify the functionality to work the way you want.
- Liberty Labs can customize the program to your specifications at affordable prices. Call for a quote with no obligation.
USER ACCESS LEVELS
- Assign read-and-edit, read-only, or limited access to users.
- In the standard version, authorized users are authenticated using their Windows® login; no need to type a separate user name and password.
- The Compliance Toolkit adds a separate security feature to control user access and manage users and passwords. In this version, each user must type in a unique user name and password. Administrators may set password requirements such as expiration and minimum length.
- Employees may view their own training status or log on to take exams, and supervisors may view reports for their employees.
GENERAL
- Sort or find records on any screen by any field.
- Re-arrange columns, and sort by multiple columns.
- Double-click on a field to open the related record. For example, when looking at an employee record, double-click a training title to open that record. From the training screen, double-click an employee name to open that record.
- A back button allows you to return to the previous record on the previous screen.
INSTALLATION
- Installs on a network drive for multiple user access.
- The installation does not make any changes to your computer operating system or leave any stray files behind.
- The free trial includes a copy of the database with sample data to make it easier for you to test.
- The included "Quick Start Guide" can have you up and running in minutes.
VALIDATION
The application has been validated by an outside agency. The complete validation package, including all documentation, can be purchased separately. More...
COMPLIANCE TOOLKIT
TRAIN TRACK™ is designed to meet all of your documentation requirements for quality standards such as ISO 9001, ISO 13485, AS9100, TS 16949 and SQF 2000. We now offer aCompliance Toolkit which provides full compliance wiht FDA regulations, including electronic signatures, user control, and audit trails, and is guaranteed to pass an FDA audit. It will also meet the requirements for SOX, OSHA, or other regulations that require documentation of employee training. More...
- Allow employees to add an electronic signature to completion records, with name, date, and the meaning of the signature.
- Audit Trail records every change to the data in a log file:
- Date of the change
- User who made the change
- Old value
- New value
SUPPORT
- TRAIN TRACK™ is user-friendly, with on-screen tips and familiar Microsoft® Office toolbars.
- Help files are included in both html and pdf formats.
- FREE SUPPORT for one full year is included with your license.